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HRMS Software for Hire-to-Retire HR & Payroll
One cloud platform for the entire employee lifecycle — recruitment, attendance, payroll, performance, learning and self-service — with India and global statutory built in.
SCM Software Lab HRMS is a cloud Human Resource Management System that runs your entire hire-to-retire process on one platform — recruitment, onboarding, the employee record, attendance, leave, payroll, performance, learning, engagement, exit, and self-service for employees and managers.
What it is. A multi-tenant HR and payroll platform built on Spring Boot 3, Java 17 and PostgreSQL. The same product spans the day-one form for a new joiner, the daily attendance grid for HR, the monthly payroll run, the appraisal cycle, and the exit clearance — with one employee record threading through every screen.
Who it is for. HR teams running between fifty and fifty thousand employees, across a single Indian branch or a multi-country group. The role-aware access model means an HR head, a line manager and an individual employee each see exactly the slice of the system they need, on the web and on the phone.
Why it matters. Most companies still stitch HR together from a payroll vendor, a leave tracker, a biometric console and a folder of spreadsheets. This platform replaces that mess with one schema, one audit log and one statutory engine that updates with the law — so HR spends time on people instead of reconciliation. For the deep operational view see our attendance and payroll software page, or work through the HRMS buyer's guide if you are still evaluating vendors.
Built for India 2026. Whether you are choosing the best HRMS software in India for 2026, an HRMS for small business under fifty heads, or an AI HRMS for a multi-country mid-market, this platform handles full PF ESIC TDS compliance out of the box. Cloud HRMS pricing is transparent — benchmarked to ₹50 to ₹200 per employee per month with no per-module upcharge — and an embedded Claude-powered AI HRMS layer answers HR questions in plain English without leaving the screen.
The HRMS Workspace
The HRMS workspace — live, role-aware, ready for any team size.
Arabic & RTL Ready · جاهز للعربية
HRMS in Arabic — Full Right-to-Left (RTL)
نظام إدارة الموارد البشرية والرواتب بالكامل باللغة العربية
Flip the entire HRMS to Arabic with a single click. Every screen mirrors right-to-left — navigation, dashboards, forms, payslips and employee self-service — so your people across Saudi Arabia, the UAE and the wider GCC work in their own language, on the exact same data your English users see. One system, two languages, zero duplication.
One-click English ↔ العربية
A single toggle switches every page between English and Arabic — no second install, no parallel system to maintain.
True right-to-left interface
Sidebar, tables, forms and charts mirror perfectly with a clean Arabic (Cairo) typeface — not a bolted-on translation.
Bilingual on one database
Arabic and English staff share the same employees, approvals, payroll and reports — numbers and codes stay accurate in both.
GCC payroll & compliance
UAE WPS, KSA GOSI and multi-country statutory rules are built in, so Middle East payroll runs by the book.
Every module, one platform
The full HRMS, end to end
Grouped by what the work actually looks like — foundations, hiring, daily operations, money, talent and exit. Every module reads from the same record so nothing has to be re-entered.
Dashboards
Six live role-aware dashboards — HR Operations, Recruitment, Payroll, Performance, Attendance & Leave, Compliance — rendered server-side against the active tenant.
Organisation Master
Company, branches, departments, designations, grades, cost centres, shifts, holiday calendar and approval matrix — the structural spine of the platform.
Users & Roles
Granular permissions per resource, multi-branch assignment, and tier-based data visibility — same role behaves differently for an HR head and a team lead.
Recruitment
Requisitions, openings, postings, candidates, screening, interviews, feedback, offers and background checks — accepted offers convert straight into employee records.
Onboarding
Pre-joining checklists, induction, document collection, asset issue, buddy assignment, probation tracking and confirmation — new joiners and HR each see their view.
Employee Master
Personal, contact, family, education, experience, bank, statutory IDs, reporting hierarchy and the full history of transfers, promotions and letters on one record.
Attendance
Daily and monthly views, biometric and manual punches, regularization, on-duty, overtime, work-from-home and shift rosters (single, rotational, split).
Leave
Multi-level approval, accrual policies per type, comp-off, encashment, LOP, branch holidays and year-end carry-forward — wired to attendance and payroll.
Timesheet
Project and task time entry, billable vs non-billable, weekly approval, utilization analytics — same hours feed payroll, project costing and the client invoice.
Helpdesk
Internal ticketing with categories, SLAs, resolutions and a knowledge base — plus a separate grievance pipeline so HR concerns never get lost in IT queues.
Assets
Asset master, allocation, transfers between branches, returns, scheduled maintenance and audits — the laptop and badge follow the employee, not the spreadsheet.
Payroll
Formula-driven engine: periods, groups, structures, components, salary revisions with arrears, bonus, variable pay, bank file, GL journal and payslip PDFs.
Loan & Advance
Applications, approvals, disbursement, EMI schedule, repayment and closure — auto-recovered against payroll so finance never has to chase reconciliations.
Reimbursement
Claims by category, approval, per-employee limits, policy enforcement and payout that ties back to payroll or a separate bank file — tax-eligible heads split out.
Travel
Requests, bookings, advance, on-trip expenses and post-trip settlement — travel-class entitlements per grade and per-destination policies apply automatically.
Statutory Engine
India PF, ESI, PT, LWF, IT (old + new), Form 16, 12BA, 24Q — plus MY EPF/SOCSO/EIS, SG CPF/IR8A, AU PAYG/Super, CA CPP/T4, DE Tax, KSA GOSI, PH SSS.
Performance
Appraisal cycles, OKR goals, KRA/KPI catalogue, self / manager / 360-degree reviews, calibration, rating distribution and PIP — with direct hand-off to increments.
Learning & Development
Courses, programs, scheduled sessions, enrollment, attendance, assessments, certificates and a skill matrix linked to roles — gaps surface, courses close them.
Engagement
Announcements, newsfeed, polls, surveys, peer recognition, birthday and anniversary feeds and event management — the soft side, inside the same product.
Documents
Policy library, handbook, letter templates, contracts, per-employee document store and acknowledgements — versioned, audit-logged, signature-ready.
Exit & FNF
Resignation, notice-period management, exit interviews, multi-department clearance, asset recovery, full-and-final, relieving and experience letters — plus disciplinary.
Employee Self-Service
Profile, payslips, attendance, leave, loans, expenses, documents, tax and helpdesk tickets — mobile-first, no emails to HR for the basics.
Manager Self-Service
My team, approvals queue, team attendance and leave, performance and team reports — HR steps out of the middle, branch-scoped visibility keeps it clean.
Platform Capabilities
What sits underneath the modules — the engineering choices that make this product enterprise-ready out of the box rather than after twelve months of bolted-on integrations.
Multi-Tenant Cloud
Per-company and per-branch data isolation on a single deployment. Run multiple legal entities under one login without leaking a single row between them.
Audit Log Everywhere
Every create, edit and delete on every record is captured with user, IP, timestamp and old or new values — ready for any audit or investigation.
Optimistic Locking
Two managers cannot silently overwrite each other on the same record. The first save wins; the second sees a clean conflict message instead of corrupting the record.
Role-Based Access
Permissions defined at the resource level, bundled into roles, gated by a data-scope tier — full, recruitment, team or self — on every API call.
Approval Workflows
Multi-level approval chains for leave, expense, timesheet, salary revision, offer letters and asset issue — defined per company, branch or grade.
Document Storage
Versioned employee documents, policy library and generated letters — with expiry tracking and acknowledgement logs that survive an audit.
India + Global Statutory
India PF, ESI, PT, LWF and Income Tax under both regimes, plus Malaysia, Singapore, Australia, Canada, Germany, KSA and the Philippines — updated when the law changes.
Biometric Integration
Punches from biometric devices flow straight into the daily attendance record. Manual entry, regularization and on-duty marks coexist on the same row.
Bank File Generation
Salary, reimbursement and loan disbursement files in NEFT, IMPS and SEPA formats — uploaded to the bank portal, not copied row by row.
Journal Export
The payroll run produces a GL journal in formats that load straight into Tally, Zoho Books, SAP and Oracle — one upload, balanced books.
Mobile Web
Self-service for employees and managers built mobile-first — punches, leave, payslips, approvals and reports work the same on the phone and the laptop.
Open API
A full REST API behind every screen, so your ERP, finance and BI tools can read and write the same data instead of waiting for nightly exports.
The Employee Record
One employee, one record — built for the full lifecycle.
Hire-to-Retire on One Platform
A requisition turns into a posting, the posting into a candidate, the candidate into an offer, the offer into an onboarding checklist, and the checklist into an employee record — all without anyone re-keying a single field. By the time the new joiner finishes day one, payroll already knows them.
From there the record threads through the daily life of the employee — attendance, leave, timesheet, expenses, travel, goals, reviews, courses and recognition — with managers approving in their queue and HR steering from the dashboard rather than from email. Every action lands back on the same record.
When the employee eventually leaves, the same record carries the resignation, exit interview, clearance, knowledge handover, full-and-final settlement, relieving letter and experience letter. The history stays intact for audits, alumni and any future re-hire — you do not lose what you spent years building.
Payslip, Generated and Compliant
Payslip — generated, statutory-compliant, downloadable in seconds.
Industries We Serve
The same platform, tuned to how each industry actually runs people — from billable software teams and rotational hospitals to factory floors and academic calendars.
IT Services
Billable timesheets that feed both project costing and the client invoice, with utilization analytics by role and bench tracking.
Manufacturing
Multi-shift rosters, factory-floor attendance, contract labour records, overtime rules and gate-pass approvals on one record.
Retail & eCommerce
Store-level rosters, part-time and gig payroll, sales incentives and high-volume onboarding for seasonal hiring waves.
Healthcare
Twenty-four-seven rotational shifts, on-call duty, nurse rostering and hospital compliance with the same daily attendance grid.
Financial Services
Strict role-based access, KYC documents on employee record, audit trail on every change and statutory reporting for regulators.
Hospitality
Front-office shifts, banquet on-call, tip pooling and high-churn seasonal hiring with confirmation tracking by department.
Logistics
Driver rosters, geo-tagged punches, route-based pay rules and hours-of-service tracking that feed both compliance and payroll.
Education
Faculty timetables, term-aligned leave calendars and statutory profiles for educational institutions across Indian states.
Your users ask. Your app answers.
Forms and filters are dead UX. We embed an AI conversation layer into the apps we ship — so end users get answers, charts and actions in seconds, without learning your menu tree.
Show me top 10 customers by revenue this quarter
U
Here are your top 10 — total Q3 revenue ₹4.82 Cr.
Acme Industries₹78.4L
Flipkart₹62.1L
Tata Steel₹54.8L
Draft a renewal offer letter for Priya Sharma
U
Done — drafted using her grade revision and CTC, sent to HR review queue. Open draft →
Ask anything…
Built with Anthropic Claude
An AI layer inside your product — not bolted on.
Every page we build now ships with an optional AI assistant that reads your real data — sales, payroll, inventory, tickets — and answers in natural language. No new tab, no separate chatbot tool. Just a conversation, where the work happens.
Behind the scenes we also build with Claude — pairing it on architecture, code generation, test writing and migrations. The same AI that writes our code now lives inside your app to serve your customers.
Natural-language queries
Voice input
Multi-language
Document understanding
Action shortcuts
Personalised summaries
1
Ask
Your user types — or speaks — a plain English question or instruction inside your app.
2
Understand
Claude maps intent, calls your APIs with the right filters, and stays inside your role-based access scope.
3
Answer
The answer lands as a chart, table, summary or one-click action — right inside your app, not in a side panel.
Add an AI layer to your app
NDA-first · 30-minute strategy call · we ship a working prototype in two weeks
Start your HRMS journey with a zero-risk POC
We will spin up a live sandbox shaped to your org chart, your pay structure and your statutory profile — on your data, with your terminology — so the decision to move forward is made on a working system, not on a slide deck.
- No credit card
- No licence cost
- No obligation
+91 90524 31162 | sales@scmsoftwarelab.com
Talk to an HR strategist
Bring your last payslip, a sample biometric file and your org chart — we will show you the same screens running on your data in a focused live demo, with no pre-recorded slides.
For consulting, implementation and managed-services pricing, see our HR consulting and implementation services page.
What Makes the Platform Different
Not pricing, not consulting hours — the engineering inside the product. These are the choices an HR leader and an IT leader can both verify before they sign anything.
Spring Boot 3 · Java 17 · PostgreSQL
A modern, well-understood stack your team can hire for and maintain — not a black-box runtime that locks you to one vendor.
Multi-Tenant From Day One
Per-company and per-branch isolation is in the schema, not a config flag bolted on later. A group with ten subsidiaries runs as cleanly as a single SME.
Role-Aware Dashboards
An HR head, a recruiter, a payroll administrator, a manager and an employee each see their own purpose-built workspace — not one cluttered home screen.
Statutory Engine Updates With the Law
Patches ship when regulators change rates, slabs or forms — you never chase a circular through email threads again.
Mobile-First ESS & MSS
Self-service is built mobile-first, so a field employee or a roaming manager can act from a phone without losing capability.
File Storage With Audit Trail
Every document — payslip, offer letter, Form 16, ID proof — is versioned, searchable and traceable to who uploaded or approved it.
Optimistic Locking on Every Record
Concurrent edits on the same employee, the same leave or the same payroll component cannot silently overwrite each other.
Open REST API
Every screen is backed by a documented API — integrate with ERP, finance, BI and identity systems instead of building one-off exports.
Continuous Backups
Daily point-in-time backups and disaster-recovery drills — your data is recoverable to a known good state, not just present.
How we compare
Built like Keka, priced like greytHR, AI-native like Pocket HRMS
We benchmark ourselves against the most popular Indian HRMS platforms — Keka, Zoho People, greytHR, Pocket HRMS, factoHR and HROne — to make sure ours actually deserves to be on your shortlist.
vs Keka HR
Same lifecycle, your data tenancy
Like Keka, we cover the full hire-to-retire lifecycle. Unlike Keka, you own the source code and your data lives in a tenant you control.
vs Zoho People
Indian statutory without bolt-ons
Zoho is great for SMBs on a budget. We’re great if you need Indian statutory depth (PF, ESIC, state-wise PT, TDS) without bolt-on modules.
vs greytHR
Payroll depth + live dashboards
greytHR has 20+ years of payroll depth — we match it on Indian statutory, plus add live role-aware dashboards greytHR doesn’t have out of the box.
vs Pocket HRMS (Smita AI)
AI HRMS, your stack
Pocket HRMS pioneered AI assistants in Indian HRMS. We embed Claude — same idea, deeper integration, your data never leaves your stack.
vs HROne / factoHR
Cloud-first, on-prem optional
Both are solid SaaS platforms. We’re cloud-first but also ship on-premise if your industry demands data residency.
vs SAP SuccessFactors
India-first at one-fifth the cost
SuccessFactors is the enterprise default. We’re the India-first alternative at one-fifth the licence cost with the statutory engine already wired in.
Frequently Asked Questions
Eight questions buyers ask most when comparing this platform with the patchwork they have today.
Is the HRMS suitable for SMEs and large enterprises both?►
Yes. The platform is multi-tenant, role-aware and scales from a single-branch SME of twenty employees to a multi-company group with thousands of employees across branches and countries — the same code base, the same upgrades, the same statutory engine.
Can I get a single login across multiple companies and branches?►
Yes. A user can be granted access to multiple companies and branches under one login, with a tier-based data scope — full, recruitment, team or self — controlling exactly which records they see in each entity.
Does the HRMS support biometric attendance out of the box?►
Yes. Biometric punches sync to the attendance module and feed the daily and monthly views directly. Manual entry, regularization, on-duty marks, overtime and work-from-home all coexist on the same daily record.
How does the role-based access model work?►
Every screen, action and report is protected by a permission key. Roles bundle those keys, and a data-scope tier — full, recruitment, team or self — determines which rows the role can read or write. The same role behaves differently for an HR head and a team lead because their data scopes differ.
What is the best HRMS software in India in 2026?►
The “best” depends on company size and industry. For SMBs, Zoho People and Pocket HRMS are popular; for mid-market enterprises, Keka and greytHR lead; for companies that need deep customisation and source-code ownership, SCM Software Lab’s HRMS gives you the same module breadth on a multi-tenant cloud stack you control.
How much does HRMS software cost in India per employee per month?►
Cloud HRMS pricing in India typically runs ₹50 to ₹200 per employee per month, depending on modules included. Onboarding fees range from ₹50,000 to ₹5 lakh for mid-size rollouts. Our pricing is transparent and benchmarked to the lower band, with no per-module upcharge.
Can I run payroll for India and a global subsidiary in one system?►
Yes. The statutory engine ships with India (PF, ESI, PT, LWF, Income Tax with Form 16, 12BA and 24Q) plus Malaysia, Singapore, Australia, Canada, Germany, Saudi Arabia and the Philippines. Each company runs its own pay groups and structures in its local currency.
Is the payslip auto-emailed to employees?►
Yes. After a pay-run is finalised, payslip PDFs are generated and emailed to employees, and remain available on the employee self-service portal alongside year-to-date earnings, tax declarations and Form 16.
Can I export data to my accounting software?►
Yes. Payroll produces a GL journal export and the bank-file generator outputs in NEFT, IMPS and SEPA formats. The platform also exposes a full REST API for two-way integration with ERP, finance and BI tools.
Is mobile ESS included or extra?►
Employee and manager self-service run as part of the same product on a mobile-first web interface — no separate license, no separate app subscription. Native mobile wrappers are available where push notifications or offline punches are required.
Does the HRMS handle PF, ESIC, PT and TDS automatically?►
Yes. Our statutory engine handles Provident Fund (12%), ESIC (0.75%/3.25%), state-wise Professional Tax slabs, LWF, and TDS with Form 16, Form 24Q quarterly returns, and challan generation — auto-updated when slabs or rates change.
Is the HRMS suitable for small businesses (under 50 employees)?►
Yes — small businesses get the full module suite without per-module licensing. You pay only for active employees; modules you don’t use stay free. This matches Zoho People’s pricing model with deeper Indian compliance than Zoho ships out-of-box.
Ready to put HR on one platform?
See the same screens running on your data, with your statutory profile, in a focused live walk-through — before you commit to anything.
Book Your HRMS Walk-Through